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Meeting policy settings – Designated presenter role mode
This is a per-user policy. This setting lets you change the default value of the Who can present? setting in Meeting options in the Teams client. This policy setting affects all meetings, including Meet Now meetings.
The Who can present? setting lets meeting organizers choose who can be presenters in a meeting. To learn more, see Change participant settings for a Teams meeting and Roles in a Teams meeting.
Currently, you can only use PowerShell to configure this policy setting. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet and assign it to users.
To specify the default value of the Who can present? setting in Teams, set the DesignatedPresenterRoleMode parameter to one of the following:
- EveryoneUserOverride: All meeting participants can be presenters. This is the default value. This parameter corresponds to the Everyone setting in Teams.
- EveryoneInCompanyUserOverride: Authenticated users in the organization, including guest users, can be presenters. This parameter corresponds to the People in my organization setting in Teams.
- EveryoneInSameAndFederatedCompanyUserOverride: Authenticated users in the organization, including guest users and users from federated organizations, can be presenters. This parameter corresponds to the People in my organization and trusted organizations setting in Teams.
- OrganizerOnlyUserOverride: Only the meeting organizer can be a presenter and all meeting participants are designated as attendees. This parameter corresponds to the Only me setting in Teams.
Roll out starts: mid-November
Roll out completed: Late November
When you schedule your meeting in Outlook you have the option “Meeting Options”, click on that link while holding CTRL-button.
From Teams calendar you can also select Meeting options, but you have to send the meeting first. It is after you sent away the meeting invite you can see Meeting Options in the meeting.
Here you can select who should be a presenter (Who can present?).
- Everyone (default) – This is the option that will be selected if you don’t change anything. Everyone in the meeting will be a presenter when they join.
- People in my organization – People in the same Office 365 tenant as you will be presenters when they join the meeting
- Specific people – Select who should be a presenter. You have to send the invite util you can select other presenters.
- Only me – The egoistic choice but maybe the easiest.
To select specific people send your invite first, then select the meeting options link. You can only select people from your organisation, not external attendees.
- Select Specific People in the “Who can present”-dropdown (1).
- Search for a participant (have to be invited to the meeting first (2). Or:
- Use the drop down to select one or many presenters.
Change in an active meeting
If you have an active meeting and what to change a presenter to an attendee role instead first click on the People button.
Update You can reach Meeting Options from the People pane, click on the Manage permissions button and a web browser will open with Meeting Options. This is useful if you start a meeting with “Meet now”.
In the People pane select select More options (…) next to the person you want to make an attendee, then select Make an attendee. You will get an warning first, select Change on that to perform the change.
Roles in a meeting
|Speak and share video|
|Participate in meeting chat|
|Privately view a PowerPoint file shared by someone else|
|Take control of someone else’s PowerPoint presentation|
|Mute other participants|
|Admit people from the lobby|
|Change the roles of other participants|
|Start or stop recording|
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