Microsoft TEAMS Best Practices and Settings

When creating a meeting link in Schoology, be sure  to manage your meeting settings PRIOR to copying your link

  1. You have options to consider:

Do you want your students to bypass the lobby or wait to be admitted?  Setting who can bypass the lobby to Only me will ensure that only you, as the meeting organizer, can join the meeting directly. This will ensure that your students will need to wait in the lobby until you admit them into the meeting. This will stop students from joining the meeting unattended.

Who do you want to present?  If you’re organizing a meeting with multiple attendees, you may want to assign roles to each participant to determine who can do what in the meeting.   There are two roles to choose from: presenter and attendee. Presenters can do just about anything that needs doing in a meeting, while the role of an attendee is more controlled. 

Below are the specific capabilities of each role:

Speak and share videocheckmark  checkmark  checkmark  
Participate in meeting chatcheckmark  checkmark  checkmark  
Share contentcheckmark  checkmark   
Privately view a PowerPoint file shared by someone elsecheckmark  checkmark  checkmark  
Take control of someone else’s PowerPoint presentationcheckmark  checkmark   
Mute other participantscheckmark  checkmark   
Remove participantscheckmark  checkmark   
Admit people from the lobbycheckmark  checkmark   
Change the roles of other participantscheckmark  checkmark   
Start or stop recordingcheckmark  checkmark   

Below is a summary of the options you have available:

Who can present?What happens
EveryoneAnyone who has access to the meeting link will join the meeting as a presenter. 
People in my organizationOnly people in your org will be presenters. External participants will join as attendees.
Specific peopleOnly people you choose from the list of invitees will be presenters. Everyone else will join as attendees.
Only meOnly the organizer will be a presenter. All other participants will join as attendees.
  • Be sure to END the meeting instead of simply LEAVING the meeting.  If not, the meeting could continue without you, which could end in inappropriate discussions that could ultimately be part of your recording.

End a Teams meeting for everyone in attendance

Microsoft Teams

Meeting organizers have the option to end the meeting for all participants. If you’re a teacher, for example, this is a great way to make sure your students don’t hang around in your virtual classroom after you’ve left. 

To end an in-progress meeting, go to your meeting controls and select More options More options button  > End meeting

You’ll be asked to confirm. When you do, the meeting will end for everyone right away. 

Original Document

Thanks Tina Chapman!